CLUB SECRETARY ROLE AND RESPONSIBILITIES

The Club Secretary will undertake and coordinate a wide variety of tasks within Leafield Athletic FC and as such should be well organised with a good standard of verbal and written communication.

The role of Club secretary can have a reasonable influence on the overall efficiency and organisation of the Club and co-ordinating different Club officer’s roles. This can require a degree of flexibility and time commitment to carry out the role. 

The role requires the Secretary to represent the club in a positive and professional manner when dealing with Club Officers, Players Parents/Guardians, Players, Sponsor’s and the Public.

ROLE AND RESPONSIBILITIES

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• Responsible for all correspondence in and out of the club and the day to day business and administration of the club.

• Ensure LAFC Ground’s lease conditions are adhered to.

• Hold an up-to-date database of teams, managers/coaches (including tel. no, FA no. and date of birth), grounds, leagues, training arrangements, friendlies arrangements.

• Register/Affiliate the club with the Birmingham FA on an annual basis.

• Assist with player registrations

• Liaise with LAFC Development Coach to introduce LAFC to u6/u7 players and their parents/guardian

• Register the Club/Teams with the County league(s) in good time.

• Ensure the correct Administration of the Club, review of Club documents on a regular basis.

• Act as a conduit for correspondence from the FA and Leagues to Team Managers and Coaches of all age groups

• Deal with red cards and suspensions, acknowledge red cards, Lodge claims against red card if appropriate, Assist with any payments for fines to be paid on time.

• Enforce League rules & regulations

• Ensure there is Club representation at all League meetings, either through attending personally or ensuring another volunteer at the club attends

• Assist Chairperson to ensure Club officers have required BFA/FA qualifications.

• Review Team officials Qualification Report, chase outstanding qualifications e.g. Criminal Record Check; Emergency First Aid; Safeguarding

• Produce Agendas for AGMs and Managers meetings, Club Officers meetings.

• Record minutes at Club meetings

• Complete required Football Association Courses for the position of Club Secretary.

• Assist Club Welfare Officer with any complaints made against LAFC Officers, players.

• Assist Club Treasurer.

• Assist with any Grant Applications to organisations, eg Football Foundation.

• Review LAFC WhatsApp groups and Web Social media sites to ensure professional standards are maintained